Managing Instructor Expenses

Expenses

To manage your instructor's expenses, you can select the ‘Accounting’ item from the menu:

Menu > Accounting

Adding & Editing Expenses

Under the 'Expenses' tab you will find a list allowing you to view your instructor's submitted expenses:

Desktop

1. Search - search for expenses by description. The list will change as you type.
2. Date Range Filter - filter the expenses shown in the list based on the date they were taken.
3. Expense item - click to edit the expense. See Editing for more information.
4. Delete Action - click to delete an expense.
5. Add Action - click to add a new expense. See Adding for more information.
6. Instructor Filter - show expenses for the selected instructor.

Mobile

1. Search - search for expenses by description. Enter your search terms and tap the spyglass button to filter the list.
2. Expense item - click for options: Edit or Delete. See Editing for more information.
3. Add Action - click to add a new expense. See Adding for more information.
4. Filter - Open a popup containing filters for the list. Date Range Filter - filter the expenses shown in the list based on the date they were taken; Instructor Filter - show expenses for the selected instructor.

Adding

Simply press the 'New' button. The popup will allow you to enter details of the expense:

1. The amount incurred. Supports 2 decimal places.
2. Category - based on HMRC standard expense categories. Helps organise your expenses when completing a tax return for example. For information about adding custom categories see Customising Categories.
3. Date Incurred - defaults to the current date. You should change this to the date on which the expense was incurred, for example the date on the associated receipt.
4. Description - Optional. Allows you to add a meaningful description to the expense. This helps you find expenses at a later date using the expense list search facility.

Pressing 'Save' will create the expense.

Editing

This is similar to the 'Add' popup:

1. The date when the expense was created and added to the list. Read-only.
2. The amount incurred. Supports 2 decimal places.
3. Category - based on HMRC standard expense categories. Helps organise your expenses when completing a tax return for example. For information about adding custom categories see Customising Categories.
4. Date Incurred - defaults to the current date. You should change this to the date on which the expense was incurred, for example the date on the associated receipt.
5. Description - Optional. Allows you to add a meaningful description to the expense. This helps you find expenses at a later date using the expense list search facility.

Pressing 'Save' will save any changes you have made to the expense.