Setting Up Prices & Rates

This feature is only available to School Admin users.

To access this feature select the 'Prices' tab on the 'Payments' page. For help accessing this page see Recording & Tracking Pupil Payments.

Enabling Payments

To enable payments you must toggle on 'Enable Lesson Payments' and define at least 1 hourly lesson rate.

The layout of the prices tab is different for the Desktop & Mobile interfaces, but the functionality remains the same.

Payments - Enabling Prices - Desktop

Payments - Enabling Prices - Desktop

You will be unable to save if you have not added at least one hourly rate.

Setting Up

Discretionary Discounts for Blocks & Courses

You can allow your instructors to make discretionary discounts for pre-paid block & courses.

Payments - Discretionary Discount Toggle - Desktop

Payments - Discretionary Discount Toggle - Desktop

Toggling 'Allow Pre-paid Block & Course Discounts' will allow your instructors to apply said discounts on a case by case basis when buying blocks or courses on behalf of pupils. See Pupil Payments - Purchasing a Block or Course for more details.

Hourly Rates

  • An hourly rate for lessons.
  • Lesson charges are calculated to the nearest minute, based on lesson duration.
  • A rate is assigned when lesson payments are recorded. See Recording Payments Using The Diary for more details.
  • You can define up to 10 hourly rates.

To add a new Hourly Rate price click/tap the 'Add' button next to the 'Hourly Lesson Rates' title. This will add new rate to the list:

Payments - Hourly Rate Set Up - Desktop

Payments - Hourly Rate Set Up - Desktop

  1. Name - keep it short and descriptive.
  2. Amount - the amount to charge pupils per hour taught. In your school's currency.
  3. Is Default - if toggled this hourly rate will be used as the default when adding payments to lessons. Only one hourly rate can be set as the default, selecting one as default will result in current default being deselected automatically. See Recording Payments Using the Diary for more details.
  4. Is Public - if toggled this hourly rate will appear on your school's public pricing page and will be accessible to your pupils. See Public Pricing Link for more details.
  5. Delete - will remove the hourly rate.

Pre-paid Blocks

  • A fixed price for a fixed number of hours. Good for providing pre-paid block discounts.
  • Must be bought by a pupil, the number of hours reduces as more lessons are attributed to the block. See Recording Payments Using The Diary for more details.
  • You can define up to 10 block prices.

To add a new Pre-paid Block price click/tap the 'Add' button next to the 'Pre-paid Blocks' title. This will add a new price to the list:

Payments - Pre-paid Block Set Up - Desktop

Payments - Pre-paid Block Set Up - Desktop

  1. Name - keep it short and descriptive.
  2. Amount - the amount to charge pupils for the block. In your school's currency.
  3. Hours - the number of hours included within the block.
  4. Is Public - if toggled this block price will appear on your school's public pricing page and will be accessible to your pupils. See Public Pricing Link for more details.
  5. Delete - will remove the block price.

Courses

  • A fixed price for an undefined number of hours. Good for providing fixed-price training courses.
  • Must be bought by a pupil. An unlimited number of lessons can attributed to the course. See Recording Payments Using The Diary for more details.
  • You can define up to 10 course prices.

To add a new Course price click/tap the 'Add' button next to the 'Courses' title. This will add a new price to the list:

Payments - Course Set Up - Desktop

Payments - Course Set Up - Desktop

  1. Name - keep it short and descriptive.
  2. Amount - the amount to charge pupils for the course. In your school's currency.
  3. Is Public - if toggled this course price will appear on your school's public pricing page and will be accessible to your pupils. See Public Pricing Link for more details.
  4. Delete - will remove the course price.

Public Pricing Link

This provides a link to a pricing page for your school accessible to all.

Public Pricing Link

Public Pricing Link

Hourly rates, pre-paid blocks and courses marked as public will appear on this page. It is public, can accessed by anyone and is always up to date with your latest prices. You can link to it from your school's website or send it to potential pupils by email.